Most printing problems are not caused by the printer — they start in the file. A missing bleed, a low-resolution logo or an RGB image can turn a sharp design into a disappointing result. Use this print-ready PDF checklist before sending any artwork. It takes ten minutes and saves days of reprints.
Document set-up
1. Correct final size
The document must match the finished (trimmed) size exactly — for example 85 x 55 mm for a UAE business card or 148 x 210 mm for an A5 flyer.
2. Bleed added
Extend backgrounds and images beyond the trim edge, usually by 3 mm on each side for small items and more for large-format work. Without bleed, you risk thin white edges after cutting.
3. Safe area respected
Keep text, logos and important details at least 3–5 mm inside the trim line. Anything closer may be trimmed.
4. Correct number of pages
Double-sided items should be two pages in one PDF. Booklets must be a multiple of four pages.
Images and colour
5. Resolution checked at final size
Around 300 DPI for small print (cards, flyers, brochures) and 100–150 DPI for large format viewed from a distance.
6. CMYK colour mode
Convert RGB images to CMYK and check how they look. See our CMYK vs RGB guide.
7. Brand colours use print values
Use CMYK or Pantone values from your brand guidelines, not HEX codes.
8. Black is set correctly
Small text in 100% black only; large black areas in a rich black mix.
9. Total ink coverage is reasonable
Very heavy ink coverage can cause smudging and drying problems, especially on uncoated paper.
Text and fonts
10. Fonts embedded or outlined
Missing fonts are replaced by substitutes, which can break layouts — especially Arabic text.
11. Minimum text size
Avoid body text below about 6–7 pt, and thin light fonts on dark backgrounds.
12. Arabic text displays correctly
Check that Arabic letters are joined and read right to left in the exported PDF. Broken letter shapes are a common export issue.
Final export
13. Export as high-quality print PDF
Use a press-quality or PDF/X preset, include bleed and crop marks if your printer requests them, and do not compress images heavily.
14. Flatten or check transparencies and effects
Shadows, glows and blend modes can print differently from how they look on screen. Preview carefully.
15. Proofread everything — twice
Names, titles, phone numbers, emails, URLs, prices, dates and QR codes. Scan the QR code from the exported PDF to confirm it works.
Special items need special files
- Spot UV and foil: Supply a separate layer or page in 100% black showing exactly where the effect goes.
- Die-cut shapes: Supply the cut line as a vector path on its own layer, named clearly.
- White ink on clear stickers: Supply a separate white layer.
Printable checklist
| # | Check |
|---|---|
| 1 | Final trim size correct |
| 2 | Bleed added |
| 3 | Safe area respected |
| 4 | Page count correct |
| 5 | Resolution at final size |
| 6 | CMYK mode |
| 7 | Brand colours in print values |
| 8 | Black set correctly |
| 9 | Ink coverage reasonable |
| 10 | Fonts embedded/outlined |
| 11 | Minimum text size |
| 12 | Arabic text correct |
| 13 | Press-quality PDF |
| 14 | Effects checked |
| 15 | Proofread and QR tested |
Frequently asked questions
What is the best file format for printing?
A high-resolution PDF exported with a press-quality preset.
What happens if my file is not print-ready?
Our team checks files before printing and will flag issues. Many products include free design support if you need help fixing them.
Can I send a Word or PowerPoint file?
It is better to export it to PDF first, but our team can advise if you only have an editable file.
Related guides
Read how to prepare print-ready artwork and our guide to print proofing before your next order.